Managed IT Support - Microsoft Word or Google Docs: Balancing Powerful Features with Smooth Cooperation
Just how much do you require out of a word processing program? With Microsoft Word or Google Docs, it depends on what you are attempting to achieve.
When considering whether your company ought to utilize Microsoft 365 or Google Workspace, the distinction between each's word processing applications could be the make or break element.
Microsoft Word and Google Docs both act as cloud-connected writing hubs, however the importance of your files could form your choice.
As users will see throughout M365 and Workspace, the distinction in between desktop and web apps has to do with balancing some of Microsoft's deeper features and Google's concentrate on partnership.
In this post, we will take a look at the distinctions between Word and Docs, breaking down how the advantages and disadvantages of each might impact your workflow.
Pricing
Microsoft 365 and Google Workspace are priced per user, per month, and have different tiers of prices. As it relates to Word and Docs, the difference in tiers typically just affects storage area and schedule of the Word desktop app.
The desktop apps are not offered through Microsoft's Business Basic plan ($ 5/user/month), so users at that level will have to be pleased with Word Online.
Microsoft uses its apps for as low as $8.25/ user/month, but users then lose on other functions like Microsoft Teams, SharePoint, and Exchange Online.
On the other hand, every Google Workplace subscription features all its web apps. Google does not have downloadable desktop apps, and all need to be run out of a web browser.
When it comes to how much drive storage is available across all these subscriptions, see the graphic listed below:
A grid revealing the costs and storage capabilities of Microsoft 365 and Google Workspace
Text documents are not likely to make much of a dent in your general storage, except possibly on Google's starter plan with only 30 GB of drive storage.
One TB of area on Microsoft's most inexpensive offering would be ample to house all of your Word documents and plenty more.
In general, the features throughout both M365 and Workspace will identify which one of these costs works for you.
Functions
Not every company needs thorough features for writing files, however if you utilize your word processor to write more than one-page reports, there is a chance you will.
Anything more than that, and Docs does not hold a candle to the power of Word. All of it boils down to if Docs is enough.
Docs does have some functions that Word online does not, like the ability to edit text styles that you use consistently, in addition to an insertable table of contents.
The desktop variation of Word has all the functions missing from its online offering, implying they should be added after the collaborative aspect of the file is finished.
Google's offering does not enable for particular adjustments to paragraph spacing or paragraph marks at all.
Word also has a deep library of templates that help to produce the most visually striking files you can. This makes design basic, as the user only requires to replace placeholder text and images, and input brand colors.
With the aid of artificial intelligence, Word Ideas will utilize all its additional functions to assist users develop the very best document possible. This consists of the design and writing in overall.
Concepts may recommend a header format instead of by hand bolding and focusing text. Text tips might be to get rid of jargon or abbreviations in favor of clearer wording.
Maybe most importantly, Word and its desktop apps use functionality throughout platforms. Those utilizing Microsoft 365 can easily integrate their PowerPoint slides, Excel sheets and charts, and other media from the M365 suite into their documents, and vice versa.
Furthermore, when files reach a specific length, like in the case of research or manuscripts, Google Docs becomes weighed down. Word is more adept at managing long-form documents without lag.
Thinking about that many services are already utilizing versions of Microsoft applications, this enables much better crossover when dealing with other companies.
M365 users will likely have fewer problems opening documents from other business, a countless which likewise use Word worldwide.
When it comes to features, Word and all of Microsoft 365 will take the crown.
Desktop apps have the capability to house far more functions than a web app, which can be seen across M365 and Workspace as a whole.
Collaboration
The applications within Microsoft 365 were developed as private, totally formed programs, with the capability of online cooperation added later in their life. Google Workspace was constructed with collaboration in mind, leaving some of the heftier functions behind.
Both offerings can be modified by multiple individuals concurrently, conserving to the picked drive nearly immediately.
Word lags somewhat in contrast to Docs, especially when working out of the desktop app. Originally, it was not possible to send out a collaborative link in Word online, but that function has considering that been added.
It is likewise easier to share documents quickly through Docs, and the ability to alter permissions for other users appears right away when attempting to share.
That function is just a bit harder to reach with Microsoft, and you must save the file to OneDrive to prevent versioning concerns.
While the space isn't as large as some will make it seem, Google Docs is certainly better for teaming up within companies. It is necessary to bear in mind that you may face compatibility issues with other companies that do not utilize Docs. Google has said it will roll out compatibility with Microsoft documents because the launch of their web apps, they are yet to deliver on that pledge.
Given that cooperation has actually been a focal point throughout COVID-19, anticipate both suites to continue to focus on growing in this location.
Decision
How much does a service requirement in their word processor? It depends upon the intensity of your documents.
If you generally just keep in mind or write short internal files, it might behoove you to take advantage of the collective aspects of Google Docs.
If your service exports longer manuscripts for exclusive research study or utilizes very specific format, you'll definitely require Microsoft Word. If your business is sending out documents to other services, Word and 365 must ensure compatibility.
Remember that the word processors are only one piece of the Microsoft 365 and Google Workspace performance suites.
It is likely that you are not making your decision based entirely on these applications, however the features found on Word could be absolutely essential and require you towards M365.
IT Support Guys has leveraged the power of Microsoft 365 since 2008 when it was still called Business Productivity Online Suite (BPOS), and we have actually continued our collaboration until the present day.